TROOP 1140

Kirkwood Presbyterian Church

Springfield, VA  22152


Policy Handbook

27 December 2011


Boy Scouts of America

National Capital Area Council (NCAC)

Old Dominion District



Scouting’s Mission


The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law.

Aims and Methods of the Scouting Program

The Scouting program has three specific objectives, commonly referred to as the "Aims of Scouting."  They are:  character development, citizenship training, and personal fitness.

The eight methods by which the aims are achieved are listed below in random order to emphasize the equal importance of each.  Scouts should keep in mind that rank advancements, earning merit badges, fulfilling leadership roles and living by the Scout Oath & Law are all directly related to achieving these objectives:

Ideals.  The ideals of Boy Scouting are spelled out in the Scout Oath, the Scout Law, the Scout motto, and the Scout slogan. The Boy Scout measures himself against these ideals and continually tries to improve. The goals are high, and as he reaches for them, he has some control over what and who he becomes.

Patrols.  The patrol method gives Boy Scouts an experience in group living and participatory citizenship. It places responsibility on young shoulders and teaches boys how to accept it. The patrol method allows Scouts to interact in small groups where members can easily relate to each other. These small groups determine troop activities through elected representatives.

Outdoor Programs.  Boy Scouting is designed to take place outdoors. It is in the outdoor setting that Scouts share responsibilities and learn to live with one another. In the outdoors the skills and activities practiced at troop meetings come alive with purpose. Being close to nature helps Boy Scouts gain an appreciation for the beauty of the world around us. The outdoors is the laboratory in which Boy Scouts learn ecology and practice conservation of nature's resources.

Advancement.  Boy Scouting provides a series of surmountable obstacles and steps in overcoming them through the advancement method. The Boy Scout plans his advancement and progresses at his own pace as he meets each challenge. The Boy Scout is rewarded for each achievement, which helps him gain self-confidence. The steps in the advancement system help a Boy Scout grow in self-reliance and in the ability to help others.

Associations with Adults.  Boys learn a great deal by watching how adults conduct themselves. Scout leaders can be positive role models for the members of the Troop. In many cases a Scoutmaster who is willing to listen to boys, encourage them, and take a sincere interest in them can make a profound difference in their lives.

Personal Growth.  As Boy Scouts plan their activities and progress toward their goals, they experience personal growth. The Good Turn concept is a major part of the personal growth method of Boy Scouting. Boys grow as they participate in community service projects and do Good Turns for others. Probably no device is as successful in developing a basis for personal growth as the daily Good Turn. The religious emblems program also is a large part of the personal growth method. Frequent personal conferences with his Scoutmaster help each Boy Scout to determine his growth toward Scouting's aims.

Leadership Development.  The Boy Scout program encourages boys to learn and practice leadership skills. Every Boy Scout has the opportunity to participate in both shared and total leadership situations. Understanding the concepts of leadership helps a boy accept the leadership role of others and guides him toward the citizenship aim of Scouting.

Uniform.  The uniform makes the Boy Scout troop visible as a force for good and creates a positive youth image in the community. Boy Scouting is an action program, and wearing the uniform is an action that shows each Boy Scout's commitment to the aims and purposes of Scouting. The uniform gives the Boy Scout identity in a world brotherhood of youth who believe in the same ideals. The uniform is practical attire for Boy Scout activities and provides a way for Boy Scouts to wear the badges that show what they have accomplished.

Table of Contents








Scouting’s Mission


Appendix 1

Outing Checklist


Purpose, Approval, and Definitions


Appendix 2

Outing Permission Slip


Organization and Responsibilities


Appendix 3

Transportation Worksheet


Adult Leader Training


Appendix 4

Grubmaster Information


Health and Safety Requirements


Appendix 5

Grubmaster Campout Menu (Excel)




Appendix 6

Scout Graces




Appendix 7

Merit Badge Counselor Vol. Info.


Troop Activities and Outings


Appendix 8

Merit Badge Counselor Info. Form


Troop Equipment


Appendix 9

Scout Leadership Position Descr.


Scout Advancement


Appendix 10

Activity Report / Attendance Record


Personal Camping Gear





List of Changes




Section 1:  Purpose, Approval, and Definitions


1.1.  PURPOSE.  The purpose of the Troop 1140 Policy Handbook is to implement National BSA policy, as well as provide additional information regarding Troop operations and activities. Scouts in the Troop, as well as their parents, should become familiar with the contents of this Handbook.  The Boy Scout Handbook (12th Addition) is also a vital source of information that every Scout should be intimately familiar with -- almost every Scout-related question is answered in some fashion in the Handbook.  Additionally, a wealth of information is available on the internet.  The following websites are recommended:



1.2.  APPROVAL.  The policies contained in this Handbook have been established and adopted by the Troop Committee of Troop 1140 to complement policies of the Boy Scouts of America. In the event of a conflict between Troop policies and National BSA policies, the National BSA policies shall prevail.


1.3.  CHANGES.  Suggestions and subjects for inclusion in the Handbook are encouraged and should be communicated to the Troop Committee.


1.4.  UNPUBLISHED AD HOC POLICIES.  From time to time, both the Scout and adult leaders of the Troop may have to establish ad hoc (temporary) policies that are not published or reflected in this handbook. It is the responsibility of the policy sponsor to promptly bring these ad hoc policies to the attention of the Troop Committee for its ratification, amendment, or termination.



Throughout this document, the following definitions are used:


1.5.1.      Scout – A Boy Scout registered in Troop 1140.

1.5.2.      Scouter – An adult registered with Troop 1140 either as a Scoutmaster, Assistant   

                   Scoutmaster, or Committee Member.

1.5.3.      Parent – A parent of a registered Boy Scout, that is not a Scouter.

1.5.4.      Adults – A generic term that includes Scouters and Parents.

1.5.5.      Siblings – Brothers and/or sisters of a Scout.

1.5.6.      Guest – A visitor not covered in the definitions above.

1.5.7.      Troop Outing – Any activity organized as a troop function.

1.5.8.      Family Outing – An activity organized by the troop, to which siblings are invited.



Return to Table of Contents

Section 2:  Organization and Responsibilities                                


2.1.  CHARTERED SPONSOR.  The National Council of the Boy Scouts of America issues the Troop Charter each year to the Troop's sponsor.  This chartered sponsor is then accountable to BSA for program and administration of the Troop, including selection of leaders.  Troop 1140's Chartered Sponsor is Kirkwood Presbyterian Church (8336 Carrleigh Parkway, Springfield, VA  22152-1699; (703) 451-5620). The Chartered Sponsor appoints the Troop Committee Chairman.


2.2.  TROOP COMMITTEE.  The Troop organization is divided into two sides – Troop Committee and Scout Training.  The Troop Committee is the governing and administering organization for the Troop.  Essentially, the Troop Committee addresses the administrative, financial, and legal aspects necessary to provide an environment in which the Scoutmaster and Assistant Scoutmasters (ASMs) can then mentor and train the Scouts.  The Committee represents the sponsor.  Other Committee members are appointed by the Chairman. The Troop Committee appoints the Scoutmaster who works directly for the Troop Committee.  The Troop Committee includes the following members:




·  Coordinators:

o Advancements

o Adult Training

o Boards of Review

o Courts of Honor

o Eagle Awards

o Equipment

o Friends of Scouting

o Fundraising

o Life-to-Eagle

o Medical Records

o Membership

o Merit Badges

o Outdoor/Activities

o Pack/Troop Liaison

o Pancake Breakfast

o Recruiting/Publicity

o Transportation /

                      Tour Permits

o  Others as needed


The Troop Committee normally meets each month to conduct business, review past Troop program performance, and plan for upcoming events and activities.  Meetings of the Troop Committee are open to all Scouts, their parents, and interested adults. Persons wishing to address the meeting should contact the Committee Chairman in advance. The Committee Chairman reserves the right to close any meeting, or portion thereof, to the public in the interests of Troop business.


2.3.  VOLUNTEERS NEEDED!  One of the keys to an effective Troop is a large number of adult volunteers willing to work on the many tasks required; this provides the best environment possible for the Scouts while minimizing the workload for each individual adult.  In addition to the Troop Committee and Adult Leadership positions (listed above), many more volunteers are needed to allow the troop to function effectively.  Each Scout parent should strongly consider service on either the Troop Committee or as an ASM (see Section 3). 



2.3.1.  The additional volunteer opportunities include, but are not limited to:


2.3.2.  Additionally, and most critically, an Adult in Charge (AIC) is required for each Scout activity, including summer camp.  The Troop conducts approximately 15 outings and other events per year – so there is a need for everyone to “take their turn” if the program is to succeed.


Have no fear!  No experience is needed, though you will need to take some basic (short) online training courses – discussed later.  There are also various planning aids in the appendix to this Handbook, as well as separate handouts, books, guides, websites and other Troop adults to help you.  Please talk to any current adult volunteer in Troop 1140 to voice your desire to assist the Scouts.



2.4.1.  ADULT LEADERSHIP.  The adult leadership positions on the “Scout Training” side of the Troop are Scoutmaster (SM) and Assistant Scoutmaster(s) (ASM).  One Assistant Scoutmaster will be designated 1st Assistant Scoutmaster.  The 1st Assistant Scoutmaster is the primary assistant to the Scoutmaster and acts on his/her behalf or in his/her absence.  In order to ensure continuity of effort, the 1st Assistant Scoutmaster attends all planning meetings and is involved in all discussions and decisions and is able to substitute for the Scoutmaster on short notice with no loss in efficiency.   


The Troop will also have an Assistant Scoutmaster for new Scouts.  This ASM will have primary responsibility for the training and development of 1st year Scouts.  The objective is to have each new Scout achieve the rank of 1st Class Scout in their first year.  The ASM for new Scouts will have one or more designated Troop Guides (older Scouts who provide training and leadership to the new Scout patrol).  The ASM for new Scouts will structure the program for the new Scouts, using the Troop Guides to execute the program.


2.4.2.  SCOUT LEADERSHIP.  (See Appendix 9)  Scout leadership positions are:


Additionally, the Scout leadership will include the following Staff positions. 


The Staff can form its own patrol, but in smaller Troops, these positions are often held by regular Patrol members.  (Note: There may be assistants to these leadership positions – for example, Assistant Patrol Leader, but the assistants don’t “earn” leadership credit toward rank advancement requirements):


The Scoutmaster may also appoint one or more Junior Assistant Scoutmasters (JASM), who are generally older Scouts, to assist with the Troop operations. 


2.5.  RELATIONSHIPS.  As depicted in the following diagram, the Scoutmaster (SM) works for the Troop Committee.  The Assistant Scoutmasters (ASM), Junior Assistant Scoutmasters (JASM) and the Senior Patrol Leader (SPL) work for the Scoutmaster.  The Assistant Senior Patrol Leader(s), Patrol Leaders, and the Scout Staff work for the Senior Patrol Leader. 


The Patrol Leader’s Council (PLC) is a planning body that is comprised of the SPL, ASPL(s), PLs, APLs and Scout staff members as identified by the SPL.  The SM, 1st Asst. ASM and ASM for New Scouts will also normally attend PLC meetings, but the meetings are run by the SPL.



2.6.  SCOUT/SCOUTER COUNTERPARTS. Within the Troop, there is a natural partnership between certain Scout and Adult Scouter positions. These are:


The Patrol Leaders and Assistant Scoutmasters are also closely aligned.  The purpose for this alignment is for the adults to provide guidance, advice, and mentoring to assist the Scouts in fulfilling their role and helping them grow in experience and maturity.  Scouts should seek out their Scouter counterparts and try to meet regularly for mentoring.


2.7.  SCOUT LEADERSHIP POLICY and ELECTIONS.  A key aspect of Boy Scouting is the development of leadership skills.  It is of such importance that demonstration of those skills is required for advancement to all the senior ranks of Scouting (Star, Life, and Eagle Scout) – specific requirements are listed in the Boy Scout Handbook.  As a boy-led Troop, the selection of Scouts who are capable and motivated to perform leadership duties is critical to the Troop’s success.  Balance and direction are required to achieve three goals:


2.7.1.  The leadership policy will be implemented and monitored by the “Leadership Committee,” that consists of the Scoutmaster, Advancements Chairman, and Committee Chairman.  The following definitions apply: “Leadership positions” include both elected and appointed Scout leadership positions. “Elected positions” refers to the positions for which the Troop normally holds semi-annual elections, e.g. Senior Patrol Leader (SPL) and Patrol Leader(s) (PL). “Appointed positions” refers to positions that are not normally put forth for a Troop vote.  These include:  Assistant Senior Patrol Leader(s) (ASPL), Quartermaster (QM), Bugler, Troop Guide (TG), Den Chief, New Scout Patrol Leader, Scribe, OA Troop Representative, Chaplain’s Aide, Librarian, Historian, Leave No Trace Trainer, Webmaster and Junior Assistant Scoutmaster(s) (JASM).


2.7.2.  Although we use the terms “elected” and “appointed,” it is important to note that ALL Scouts are appointed to leadership positions by the Scoutmaster.  In order to involve the Scouts in the selection process, the Troop holds elections, but these elections are advisory in nature and are not binding.  The Scoutmaster has responsibility to ensure that the Troop has consistent and dedicated leadership.  He therefore has significant responsibilities before, during and after the elections.  These responsibilities cannot be delegated. The Scoutmaster retains the authority to appoint or not appoint Scouts to leadership positions regardless of the election outcome. The Scoutmaster approves all nominations. If the Scoutmaster is not prepared to approve a Scout running for an elected office or to appoint a Scout to a position, the Scoutmaster will explain the reasons to the Scout, the Advancements Chairman and the Committee Chairman.  This explanation should be prior to the nomination process if at all possible. The Scoutmaster establishes administrative rules for elections.


2.7.3.  Troop elections are normally held twice per year in June and December at the discretion of the Scoutmaster and the Patrol Leaders’ Council (PLC).  Scouts must be present and have their dues paid-in-full in order to be eligible for any election.
  Leadership terms-of-office will normally run from 15 Jun – 15 Dec for the first term of the Scouting year and from 15 Dec to 15 Jun for the second term.  Although the Troop as a whole does not normally meet during the school summer vacation, Scout leaders are expected to continue their duties during this time – whether at summer camp, on high-adventure activities, Troop activities, PLC after-action/planning sessions, etc.


2.7.4.  The Order of the Arrow (OA) is Scouting’s Honor Society.  OA elections are held annually, usually between December and March. The OA has specific prerequisites to be eligible for election, such as, a Scout must be at least First Class and have completed at least 15 nights of camping (including one long-term (summer) camp) within the previous two years.  The Advancements chairman will notify the Scoutmaster which Scouts are eligible for election.  OA elections are conducted by the OA Troop Representative, using very specific election procedures.  For example, at least 50% of the registered members of the Troop must be present for an OA election to be valid.  


    As with most aspects of Scouting, OA is also run by the Scouts.  That said, there are adult “advisors” within OA.  Adult nominations and elections are done slightly different than for Scouts – consult with the OA Troop Rep. and/or the Amangamek-Wipit Lodge #470 webpage:



2.8.1.  Scouts will not hold the same leadership position over consecutive terms, with the exception of Den Chiefs or an ASPL running for SPL, except at the discretion of the SM.


2.8.2.  Only First Class Scouts and above are eligible to receive leadership credit for elected positions.


2.8.3. First Class Scouts and above will be given first consideration for non-elected positions.


2.8.4. A Scout may (normally) only serve as the Senior Patrol Leader once.


2.8.5. A Scout will normally not be a Patrol Leader a second time (New Scout Patrol Leader does not apply) if there are any First Class Scouts or above in their patrol who have not been Patrol Leader and who are willing to serve.


2.8.6. Due to the importance of demonstrated leadership for advancement to the rank of Eagle Scout, the Scoutmaster will normally only appoint Life Scouts to one of the following positions:  Senior Patrol Leader, Assistant Senior Patrol Leader, Quartermaster, and Junior Assistant Scoutmaster.  By exception, based on the special needs of the Life Scout, the Scoutmaster may appoint a Life Scout to another position after consultation with the Advancements Chair and the Committee Chairman. 


2.8.7. The position of Junior Assistant Scoutmaster will be used sparingly, for Scouts who cannot meet the Eagle leadership requirements before their 18th birthday or for Scouts who have met their Eagle leadership requirement and have significant duties assigned by the Scoutmaster. 


2.8.8.  To receive leadership credit a Scout must remain “active” in the Troop.  According to BSA, “a Scout will be considered active in his unit if he is registered in his unit (registration fees are current), not dismissed from his unit for disciplinary reasons, engaged by his unit leadership on a regular basis (informed of unit activities through Scoutmaster conference or personal contact, etc. and in communication with the unit leader on a quarterly basis.  Scouts who do not earn leadership credit will not receive a certificate at the applicable Court of Honor (CoH).


2.8.9. The Scribe (or AIC, as applicable) will use the Troop 1140 Activity Report and Attendance Record (Attachment 10) to record attendance at all Troop meetings and activities/outings, and will ensure that the attendance record is submitted to the Advancements Coordinator. 


2.9.  EXCEPTIONS TO THE GUIDELINES.  Exceptions to the guidelines must be approved by the Leadership Committee.  Situations that may require an exception include:


2.9.1. A leadership position may be repeated if, in the opinion of the Leadership Committee, a second attempt would be beneficial to improving the leadership skills of the Scout. 


2.9.2. A previous attempt at leadership credit for rank was unsuccessful and the Leadership Committee believes that the Scout’s performance will improve.


2.9.3. A shortage of qualified Scouts to meet the needs of the troop.


2.9.4. A Scout who held a position successfully, but did not attain credit due to timing of rank advancement.


2.9.5. Other unusual circumstances the Leadership Committee finds compelling.




2.10.1.  SCOUTS.  Scouting is for Scouts.  The active support and participation of all Scouts is essential to the Scouting program. While the policy handbook specifically addresses leadership participation and attendance, the requirements apply to all Scouts and they should take this guidance to heart. The best program is worthless if Scouts do not join in. While absences for all kinds of reasons are inevitable, experience has shown that extended absences can also lead to loss of interest and, eventually, quitting.  This Troop’s primary interest is to provide a program that gives Scouts the outdoor challenge and opportunity to advance that they need and deserve.  Again, in order to learn and advance, regular attendance is essential.  That said, a Scout is not required to maintain any minimum attendance level to remain on the Troop’s roster and/or to participate in Troop activities.  In order to fulfill the rank advancement requirements (see Section 9) – i.e. “Be Active” and “Demonstrate Scout Spirit,” a 50% attendance record at the Troop’s regular weekly meetings is required. Individual circumstances will be considered for those Scouts that do not meet this attendance requirement.  Absences due to other positive endeavors in or out of Scouting will be favorably viewed.  Positive activities outside of Scouting should contribute to the individual’s growth in character, citizenship or personal fitness. The Troop understands that there are also certain noteworthy circumstances for lower levels of participation, such as health, family and school obligations. Scouts that are lacking sufficient participation yet are still seeking advancement should provide an acceptable explanation to the Scoutmaster and at their Board of Review.  The BoR may find that the Scout has had sufficient influences in his life towards meeting the aims of Scouting and may award the advanced rank, despite the Scout’s lack of participation with the Troop. Absent the foregoing, lesser participation will typically delay a Scout’s rank advancement.  The Troop does not require attendance at camping trips and other outings for basic Scouts, however, Scouts in leadership positions are required to attend at least one camping trip during the six months that they are serving, in order to earn leadership credit for that position.  Scouts should be aware that rank advancements often require a certain level of involvement in these activities.  All Scouts are also expected to demonstrate the Scout Law in their actions and by how they help fellow Scouts and Scouters. They should wear the Scout uniform correctly and proudly and lend support to fund-raisers and community service projects.


2.10.2.  PARENTS AND FAMILIES.  The active support of parents and families for Scouts is important.  The Troop must rely upon volunteer support to sustain the program.  This support includes service as a Scout leader or on the Troop Committee, sponsoring outings, driving Scouts to and from activities, acting as merit badge counselors, assisting in fund raising and attending Troop Courts of Honor and parents' meetings.  It is particularly important for parents to attend Courts of Honor to appropriately recognize the accomplishments of their Scout in particular, but also of all the Scouts in general.


2.10.3.  MEMBERSHIP.  Membership in Troop 1140 is open to any boy who meets BSA requirements to become a Boy Scout and Troop membership is not limited to only US citizens. However, the Troop specifically reserves the right to establish a limitation on its membership to insure that it can deliver a quality Scouting program within the capabilities of its financial and personnel resources.  During periods when the Troop is unable to accept new members, a waiting list will be maintained, although boys will be encouraged to join another nearby Troop. A permanent exception to any membership limitation is made for:




Return to Table of Contents

Section 3:  Adult Leader Training                                                                     


The Boy Scouts of America program is unlike most other youth programs in that it is not focused on development of a specific set of athletic or academic skills.  Boy Scouting is focused on the development of the entire individual to include mental, physical and moral attributes.  This handbook began with a review of Scouting’s mission and methods.  Proper execution of these methods requires trained adults who can work together to foster the development of the Scouts. This section describes the types of training that should be pursued based on each adult’s involvement and experience.  It also provides a ready reference for the types of training available, how the training may be obtained, how training is paid for, and records maintained.


3.1.  WHAT IS A TRAINED LEADER?  As of 1 January 2010, a trained leader in the Boy Scouts of America means completion of:[1]


For All Registered Leaders

Youth Protection Training[2],[3]

This is Scouting[3]

Direct Contact Leaders

Scoutmaster and Assistant Scoutmaster

Committee Chairs and Members

·       Fast Start for Boy Scout Leaders[3]

·       Scoutmaster and Asst. Scoutmaster Specific Training

·       Introduction to Outdoor Leader Skills

  • Fast Start for Boy Scout Leaders[3]
  • Troop Committee Challenge[3]

Chartered Organization Representatives

  • Fast Start for CORs[4]
  • COR Specific Training

[1] "Basics" Leader courses completed before January 1, 2010 can still help fulfill the "trained" requirement, but all leaders    

       are encouraged to complete the latest adult leader courses.
[2] Venturing and Ship leaders take Youth Protection Training for Venturing; all others take Youth Protection Training
[3] Go to  Enter the council name (NCAC) and your BSA ID number to update your BSA training record.
[4]  Go to

Table 3.1


3.2.  BASIC REQUIREMENTS.  Scouters who meet the requirements in the above table for the “Direct Contact Leaders” (five courses) are entitled to wear the “Trained” patch. 

3.2.1.  GUIDE TO SAFE SCOUTING.  All Scouters should read and follow the Guide to Safe Scouting, available at  This publication enables the Troop to do things “by the book” and provide a safe and effective program for the Scouts.


3.3. TRAINING MANAGEMENT. Training records for Scouters (registered adults) are maintained by the Advancements Coordinator in the TroopMaster database.  The Training Coordinator publicizes training events and assists adult leaders in meeting BSA training requirements.  


3.3.1.  BSA Adult Leader Training is offered in a variety of forms:  Classes and training events sponsored by the National Capital Area Council (NCAC).  More info. on training opportunities is available on the NCAC Training page  at:  Internet based courses, accessible at  Those who complete requirements online should ensure that they sign-in with their BSA ID# to receive credit, and also print a copy of the completion certificate for the Troop Training Coordinator so that the training is properly documented in TroopMaster.


3.3.2.  Most training is free.  In those cases where there is a fee for training, the Troop Committee may reimburse individuals for Scout related training.  A request for funding should be made to the Committee before the training if reimbursement is desired.


3.4.  STRUCTURE.  Adult training in Troop 1140 is structured into four levels:


3.4.1.  Level I – Universal Training.  All adults associated with the Troop should have this.


3.4.2.  Level II – Scouter Training.  All registered adult Troop members should have this.


3.4.3.  Level III – Role Specific Training and Certifications.  This level has training that is specific to the role the adult fills in the Troop and also includes certifications that the Troop is required to have in order to conduct outdoor programs.


3.4.4.  Level IV – Advanced Training.  These courses provide in-depth training in specific subjects.  Although many of these courses have no prerequisites, most attendees will get more from the training experience if they have completed lower level training first.


3.4.5.  The following table shows the classes arrayed by level.  Some classes state a target number of adults the Troop would like to have certified, because BSA rules stipulate that the Troop is required to have a certain number of trained/certified individuals with these credentials in order to conduct outdoor activities.  The table is not all-inclusive.  A large variety of other training and training resources are available through the websites listed throughout Section 3.










Youth Protection Training (YPT)

Parents and Scouters

All adults having regular contact with Scouts

Available online at, can be completed in approx.. 30 min.


This is Scouting

Parents and Scouters

Required for Scouters

Available online at, can be completed in approx.. 30 min.


Fast Start for Boy Scout Leaders

Scouters, Parents

Required for Scouters

Offered approx. 4 times per year through Old Dominion District (ODD), including during summer camp; approx. 90 min.


Boy Scout Leader Specific Training

Scoutmaster and Assistant Scoutmasters


Offered periodically through ODD.


Intro to Outdoor Leader Skills

Scoutmaster and Assistant Scoutmasters


Offered 1-2 times per year through ODD.  Requires a weekend to complete.


Troop Committee Challenge

Committee members


Available online at, can be completed in less than one hour


Planning and Preparing for Hazardous Weather

Obj.:  5 qualified adults in the Troop

Required for at least one leader before taking a group on a tour

Available online at (Search for item 610642) or; just sign in to your MyScouting account.


Safety Afloat

Obj.:  5 qualified adults in the Troop

Adult in charge of a water outing

May be offered during summer camp.  Approximately a one hour session.


Safe Swim Defense

Obj.:  5 qualified adults in the Troop

Adult in charge of an outing where swimming might occur

Available online at, can be completed in less than one hour.  Also may be available during summer camp



Obj.:  8 qualified adults in the Troop

Two required for most activities

Available through American Red Cross. 


Wilderness First Aid

Obj.:  3 qualified adults in the Troop

One required (two preferred) for   high adventure activities

Offered periodically through NCAC and/or ODD.


Climb on Safely

Obj.:  3 qualified adults in the Troop

One required* (two preferred) for   climbing activities





Climbing Instructor

Obj.:  2 qualified adults in the Troop

One required* (two preferred) for   climbing activities





University of Scouting

Scouters who have accomplished lower levels of training and are committed to making an even higher level of contribution to Scouting


Normally offered each February by NCAC.




Offered 2-3 times per year by NCAC.  One week session at a camp, followed by a practical application phase (self-paced).


Leave No Trace


Offered periodically through NCAC and/or ODD


Round Table

Scoutmaster, Committee Chairman or designated representative


Provided by ODD monthly, except for July.

Table 3.2





Return to Table of Contents

Section 4  Health and Safety Requirements                                           


4.1.  SAFETY.  Safety is a vital concern to the Troop and we will enforce all safety regulations and policies established by the Boy Scouts of America.  During all activities, Troop 1140 will follow the guidelines listed in BSA’s Guide to Safe Scouting, which can be found at:  Scouts who repeatedly violate these safety rules will be sent home from the applicable activity.


4.2.  MEDICAL RECORDS.  The Troop Committee will keep the original copy of the medical forms discussed in this section.  A copy of each form will be carried by the Adult-in-Charge on each outing.  Medical forms can be obtained from the BSA’s Scoutsource website at:  Parents of Scouts with particular health requirements (i.e., medication or physical condition which may impact the Scout’s activities) must document this information on the medical forms and ensure the Scoutmaster and/or Adult-in-Charge is aware of these requirements prior to the outing that the Scout will be participating in.  By BSA policy, all outing participants (Scouts and adults) must have a properly completed medical form, or they will be denied participation in the outing.


The medical form requirements are summarized in the table and further described below:


Type of Activity

Weekly Meeting

Normal Weekend Outing

(Friday – Sunday)

Activity >72 hours (e.g. summer camp)

“High Adventure” Activity



Parts A and B

Parts A-C

Parts A-D



Parts A and B

Parts A-C

Parts A-D

Table 4.1


4.2.1.  Parts A and B (health history, parental/guardian informed consent, hold harmless/release agreement and talent release statement) are to be completed by the participant and parents/guardians at least annually, for participants in all Scouting events.  Parts A and B do NOT require a health care specialist’s review or signature.  The purpose of the form is to facilitate adequate and appropriate medical care in case of an emergency; therefore, the form should be filled out completely. 


Part A also asks for a copy of BOTH the front and back of the Scout's (for family's) health insurance card.  Part B also has a section to list who is and isn't allowed to drive the Scout.  We especially need this information if there is a person (like a parent in case of divorce, somebody in a case of a restraint order, etc.) that shouldn't be picking up the Scout. 


4.2.2. Part C is the physical exam that is required for participants in any event that exceeds 72 consecutive hours, for all high-adventure base participants, or when the nature of the activity is strenuous and demanding – service projects or work weekends may fit this description.  Part C is to be completed and signed by a certified and licensed heath-care provider—physician (MD or DO), nurse practitioner, or physician assistant.  It is important to note that the height/weight limits must be strictly adhered to when the event will take the unit more than 30 minutes away from an emergency vehicle, accessible roadway, or when the program requires it such as backpacking trips, high-adventure activities and conservation projects in remote areas.  See the  FAQs on the BSA website at: for when this does not apply.


4.2.3. Part D is required to be reviewed by all participants of a high-adventure program at one of the national high-adventure bases and shared with the examining health-care provider before completing Part C.


4.3.  MEDICATION AND IMMUNIZATIONS.  It is the responsibility of the Scout to take his medication as prescribed.  The Adult-in-Charge can maintain the medication, at the request of the parent/guardian, during the activity. Otherwise, the Scout must carry and self-administer his medication(s).  It is important to remember that all Scouters are volunteers and they can not be compelled to accept responsibility for medicating Scouts.


4.3.1.  A parent/guardian should discuss medication requirements with the AIC.  It is important for the parent/guardian to identify which medications are to be administered and under what circumstances or schedule.  Medications should be in their original container with dosage and schedule clearly legible.  Medications should be turned in, sealed in a Ziploc bag with the Scout’s name and “Troop 1140 – NCAC” written on it. 


4.3.2.  In instances where the medication is a controlled substance or Scout access should be controlled, it is best to ask a Scouter on the trip to maintain the medication. 


4.3.3.  In instances where the Scout must have immediate access to the medication, such as bee sting kits (“epi pen”) or inhalers, the Scout should carry the medication with them.  All medications should be listed on the permission slip and medical form regardless of who is maintaining them.  Scouts who carry emergency-use medications should immediately report use to the AIC.  In instances where timing or dosage of medication has severe or life-threatening consequences, to include life-threatening allergies, a parent or guardian should be available to administer the medication.


4.3.4.  Official BSA Camps have medically trained personnel on staff.  These camps require all medications to be turned in and administered by their staff.  Medications should be in their original container with dosage and schedule clearly legible.  Medications should be turned in sealed in a Ziploc bag with the Scout’s name and “Troop 1140 – NCAC” written on it.  Immediate use medications are returned to the Scout after registration.  It is the responsibility of each Scout’s parent/guardian to ensure their Scout has the appropriate immunizations and is physically and mentally prepared for each outing.

4.3.5.  Difficulties will be avoided if Scouts and adult leaders complete the Medical Forms (Parts A-C; Part D as applicable) at the same time during their annual physical, and maintain these on file with the Troop.  This ensures proper medical preparation for all likely outings.


4.3.6.  On occasion, siblings, relatives or guests may be permitted to participate in activities.  They must also adhere to the medical reporting requirements stated above, based on their age.  All participants must conform the requirements for Scouts if under age 18 or the requirements for adults if age 18 or older.


4.4.  HELMET SAFETY.  Troop 1140 fully endorses the BSA policy on wearing of helmets by all persons while engaged in high risk activities.  Examples of activities that warrant helmets include: bicycling, climbing, whitewater rafting, caving and snowboarding.  Whether participating in a Troop activity, individually or in a family setting, ANSI or SNELL approved helmets should be used by all participants.  When the Troop packing list for an outing includes “helmet,” persons not having such a helmet will not be allowed to participate in the activity. There shall be no waiver of this rule for any reason or circumstance.  The Guide to Safe Scouting contains further information on helmets and other important safety information.


4.5.  STANDARDS OF BEHAVIOR.  Each Scout and Adult Leader is individually responsible for his or her own behavior and decorum.  Actions which reflect discredit upon the Troop, BSA, or the Sponsor will not be tolerated.


4.6.  PROHIBITED ACTIVITIES. The following activities are expressly prohibited at all BSA functions:

4.6.1.  Use/consumption of alcohol.

4.6.2.  Use of profanity.

4.6.3.  Initiations and hazing in any form or manner.

4.6.4. Smoking or other consumption of tobacco.  Adults will not use any tobacco products in view of Scouts.

4.6.5.  Illegal use of controlled substances or drugs.  Legal prescriptions must be brought to the attention of the Scoutmaster or AIC.  Such prescriptions remain the responsibility of the individual listed on the prescription.


4.7.  DISCIPLINARY PROCEDURES.  An individual guilty of serious disciplinary infractions (such as dishonesty, theft, fighting or behavior that endangers himself or other Scouts) or who exhibits a pattern of behavior that is inconsistent with the Scout Law may be subject to disciplinary action ranging from personal counseling to restriction from Troop functions, suspension or expulsion.  The Patrol Leaders’ Council may recommend the type of disciplinary action to the Scoutmaster, who is ultimately responsible for determining appropriate action. Cases of serious disciplinary infraction that may result in suspension or expulsion will require a meeting between the Scoutmaster and the Scout’s parents and must be reviewed by the Committee Chairman and reported to the Troop Committee.     


Return to Table of Contents

Section 5:  Uniforms                                                                


An Official Boy Scout uniform is required of the following individuals:  Scouts, Scoutmaster, Assistant Scoutmasters, and Committee members in routine contact with Scouts in an official capacity.  Uniforms should be worn to Troop meetings, ceremonial occasions, traveling to and from activities and as otherwise designated.  Wearing of shirts and jackets bearing the Troop logo is sometimes appropriate.  These items include T-shirts, staff shirts, windbreakers and sweat shirts.  Camouflage clothing and military fatigues are not authorized for wear at any Scout event or activity (except a parent/guardian or guest in official work attire).  As a general rule, Scouts are expected to wear one of the approved uniforms (A, B or C) at all Troop functions unless specifically instructed otherwise.  In addition, Scouts and Adult Leaders must adhere to reasonable standards of decency and good taste at all times in the condition and appearance of their clothing.  This extends to logos or messages printed on their clothing.

5.1.  CLASS A UNIFORM.  The Class A uniform consists of:

                                                                                                                          (back to 9.5.1.  /  9.6.4.  /  9.7.7.)

5.1.1.  The Class A uniform is worn for formal occasions and significant public events, including those listed below:


5.2.  CLASS A “LITE” UNIFORM.  The Class A “Lite” uniform consists of:

·      BSA Uniform Shirt

·      Clean Pants*

·      Socks


5.2.1.  The Class A “Lite” uniform is basically “from the waist up” – it is normally for informal occasions and for specified events while camping: 


5.3.  CLASS B UNIFORM.  The Class B uniform consists of:

5.3.1.  The Class B uniform is for informal occasions and for general use while camping.  While camping or during other outings, there may be times when the Class A or Class A “Lite” uniform is required (example: while attending church services during an outing).  


Typical occasions for wear:


* Non-uniform clothing should be tasteful, (i.e., no “low-rider” pants or clothing with inappropriate wording or images).  Stricter or more specific requirements may be set for special events.  Because cotton tends to retain moisture once wet, jeans or other cotton clothing are never a good choice for camping; synthetic materials dry more quickly and will provide greater comfort.  For colder weather, wool is also a good option as it retains its insulating properties when wet.


5.4.  CLASS C UNIFORM.  The Class C uniform consists of specified clothing appropriate for the outing, service project or weather conditions. This may include protective gloves, helmet, eyewear, pads and/or other outer garments.  The specific requirements for the Class C uniform will be designated during outing planning and will be published with the outing instructions. 


Typical occasions for wear:


5.5.  TROOP ISSUED ITEMS.  The following uniform items are issued to Scouts and adult Scouters when they enter the Troop and complete the registration process.  The cost of these items is included in the initial registration fee for Scouts; they are provided free-of-charge to Scouters in gratitude for their service:                                                                          (back to 6.1.)


The following items are also issued to new members “as required:” 

·      BSA neckerchief slide


-> Replacement items must be purchased by the Scout.

*The Patrol patch and quality unit patch are normally reissued to Scouts and Scouters annually.

5.6.  UNIFORM EXCHANGE.  Normally, Scouts outgrow their uniforms before they wear them out.  The Troop will gladly accept gently used, clean uniform items.  Scouts may take items from the Uniform Exchange free of charge.


Return to Table of Contents

Section 6:  Finances                                                                          


6.1.  DUES AND FEES.  The Troop collects dues annually.  Dues will be prorated for new Scouts who join the troop during the Scouting year. These dues pay for annual individual re-registration and Boys' Life subscription, the Troop issued items listed in Section 5.5., as well as to help defray other re-chartering and operational costs, including restocking consumable items (non-food items) used during outings.


6.1.1.  Dues may be paid at any regular Troop meeting.  It is imperative that Scouts have their dues paid in a current status.  Delinquencies in dues may be cause for restricting participation in outdoor activities.


6.1.2.  Troop 1140 collects an annual activity fee that helps to pay for needed or replacement equipment and to defray the cost of outings and activities. 


6.1.3.  Scouts will not be allowed to appear before a Board of Review for advancement, complete Merit Badges or appear on the ballot for election to Troop leadership positions or the Order of the Arrow until all dues and fees are current.  Parents or guardians facing financial difficulty should discuss the matter with the Committee Chairman; all discussions will be kept strictly confidential (see Section 6.7.).


6.1.4.  The Troop Committee will determine the dues and fees prior to the beginning of each Scouting year, based upon the current financial status of the Troop and the proposed budget for the upcoming year.


6.1.5.  Food (Grubmaster fees) and some activity costs are “pay as you go.”  The price of each activity will be determined based on the estimated costs for food, transportation, lodging, activities and any other costs associated with conducting the outing.  The AIC will publicize these costs as soon as practical.


6.2.  PAYMENTS.  Payments to the Troop are normally by check made out to “BSA Troop 1140.”  On the “memo” line, indicate what the payment is for (e.g.:  Klondike Derby).  Payments can also be made in cash.  The Troop cannot accept payment by credit card.


6.2.1.  Payment for activities is always required before participation.  If an activity requires a reservation in advance, the AIC may need to establish a no-later-than deadline for payment.


6.2.2.  Refunds for activities not attended may be made if the Troop has not already spent or committed the money.  Since all activities are primarily “pay as you go,” the Troop does not maintain large cash reserves.  Once the Troop commits funds for an activity, there are no refunds.  This is particularly true with regard to District camporees, summer camp and high adventure camps.  All funds collected for these activities are committed many months in advance of the actual start date.  In these circumstances, it is sometimes possible to find a qualified replacement who can “buy out” the original participant.


6.3.  REIMBURSEMENT.  The Troop reimburses authorized expenses such as food for campouts and deposits made for authorized activities.  The Treasurer will reimburse authorized expenses based upon receipts provided.  In all cases, the Troop Committee has the final say regarding what expenses are authorized for reimbursement; generally, amounts will be agreed to in advance before any expenditure occurs.  (back to 7.5.)   (back to 7.5.5)


6.3.1.  The Troop will generally not provide reimbursement for transportation expenses associated with operating privately owned vehicles. Adults may make separate arrangements to share these costs, as desired.


6.4.  FUND RAISING.  The Troop conducts fund raising events to defray administrative costs, to purchase, replace, and repair Troop camping equipment, and to allow Scouts to earn money to pay for Scout events through their individual “Scout Accounts.”  It is the Troop policy to offer as many of these events throughout the year as possible, in order to give Scouts a chance to earn money and “pay their way.” Consequently, Scouts and parents are expected to participate willingly and cheerfully.


6.4.1.  Troop 1140 has two primary fundraisers each year – A pancake breakfast in the Fall and another in the Spring.  The focus of the Fall breakfast is for Scouts to earn money for their Scout Accounts, while the breakfast in the Spring is for Scouts to raise money for the Troop.


6.5.  AUDIT OF TROOP FINANCIAL RECORDS.  The Troop operates on a “cash flow” accounting basis.  In order to ensure the integrity of the Troop’s finances, both for the protection of the Troop and the Treasurer, the Troop’s financial reports will be audited when there is a change of Treasurer and no less than every other year, though annual audits are preferred.  The audit must be conducted by someone other than the current or incoming Treasurer.  The Committee will seek out volunteers to perform the audit.  Formal accounting experience is not required.


6.6.  SCOUT ACCOUNTS.  As a special incentive to participate actively in Troop fundraising events, some may be designated as creditable for “Scout Accounts” whereby a portion of the "profit" earned by a Scout is maintained by the Troop, in his name.  When fund raising events are designated for Scout Accounts, the percentage for the event will be set and publicized by the Troop Committee.   For example, “50% of all tickets sold by a Scout will be credited to his Scout Account.”  The rest of the proceeds will normally be put into the Troop’s general fund.


6.6.1.  Funds in these accounts are typically reserved for the Scouts to defray the costs of the more expensive outings, such as summer camps, ski trips, urban campouts, and high adventure activities.  The use of Scout Accounts is announced before the applicable outing.  Exceptions for other Troop functions may be approved upon request.  Scout Accounts may also be used to reimburse the Troop for damaged equipment (see Section 8.1.2.).  On those special outings when the use of Scout Accounts is authorized, Scouts wishing to use money from their Scout Account should fill-out the tear-off portion at the bottom of the Troop 1140 Outing Permission Slip (Attachment 2, Part 3) and give it to the Adult-in-Charge of the outing.


6.6.2.  Normally, Scout Accounts may not be used for other purposes. 


6.6.3.  After each campout, when all approved bills have been paid, any residual funds collected (e.g. excess Grubmaster fees) may be dispersed equally among the Scout Accounts of those Scouts who attended the campout or revert to the general fund, as determined by the Troop Committee.


6.6.4.  In most cases, any refunds due to a Scout or parent for an activity will be credited to the Scout Account. (This is not to be confused with reimbursements for authorized purchases, which will normally be paid by check.) 


6.6.5.  With the consent of the Scout and a parent/guardian, funds in a Scout Account may be transferred to the Scout Account of a sibling. Scout Account money is not transferable between Scouts, except for siblings.


6.6.6.  When a Scout leaves the Troop, either by transfer, failure to re-register or due to attainment the age of 18, any funds remaining in the Scout Account will revert to the Troop general fund.  Scouts attaining the age of 18 may register as an adult leader and continue to draw on their Scout account for one year.  During that time, no new funds may be added to the account and any funds remaining at the end of the one-year period revert to the Troop general fund. 


6.7.  SCHOLARSHIP FUNDS.  It is the goal of Troop 1140 that no Scout is unable to participate in Troop activities due to financial difficulties.  While a formal “scholarship fund” has not been created within the Troop at this time, a Scout parent/guardian may ask for financial assistance for their Scout to participate in a Scouting event if they are unable to provide the needed funds.  The Troop Committee will assess the need and offer assistance if deemed appropriate and if able.  Upon approval by the Troop Committee Chairman, the Treasurer will move funds to the appropriate Scout account.  The Treasurer will report on all funds expended in this manner anonymously, simply reporting the amount transferred to Scout accounts. (back to 6.1.3.)

Return to Table of Contents

Section 7:  Troop Activities and Outings                                        


7.1.  CALENDAR.  The Patrol Leader's Council (PLC), in conjunction with the Scoutmaster and ASMs, prepares an annual calendar of activities (normally) in August of each year – with consideration paid to the Fairfax County Public Schools (FCPS) calendar, NCAC calendar and ODD calendar (normally available in Aug.).  The PLC then submits the draft Troop calendar to the Troop Committee for approval.


7.2.  ACTIVITIES / OUTINGS.  Activity participants (Scouts and adults) must have:

·      A permission slip signed by a parent or legal guardian (for Scouts) – See Appendix 2

·      Payment for the activity (if applicable)

·      A valid medical form

·      Proper equipment as required for the activity


7.2.1.  Forms are collected by the Adult in Charge (AIC) of the activity, who will use the checklist provided in Appendix 1 to ensure all necessary preparations are made in a timely manner.  All parents should understand the timelines involved and assist in meeting them, as able.


7.2.2.  Payment should be made by the due date for the outing, and may be submitted to the AIC or directly to the Treasurer, as directed in the activity announcement.  The Adult in Charge must keep the Treasurer informed regarding participation, to ensure proper payment is received.


7.2.3.  A roster of the Scouts and Adults on the outing will be left with a Committee member prior to departure.  There must be a minimum of two adults on all activities in conformance with the BSA Two-deep Leadership Policy.  The Troop will also maintain an Adult-to-Scout ratio of not less than one adult per eight Scouts.  Activities may be cancelled or curtailed without prior notice if this ratio is not met. 


7.3.  Tent Assignments.  Scouts will normally sleep in the Troop tents provided and should always sleep with another Scout.  This reinforces the Patrol method and helps develop group cohesion.  Adults WILL NOT share tents or sleeping accommodations with Scouts at any time. The only exception to this rule is that a Scout may share a tent with a parent under the following circumstances:

·      There is a shortage of tents and the SM or Adult in Charge of the trip approves

·      There is an odd number of boys and it is impractical to get three Scouts into the same accommodation

·      The Scout has attained the rank of Eagle, in which case he may tent alone

·      Other unusual circumstances, with the approval of the SM or AIC


7.3.1.  In all cases, Adults and Scouts will adhere to the guidance and principles contained in the BSA Youth Protection Training and Two-deep Leadership Policy.  Specific policies, training and guidance can be found on the BSA website under “Youth Protection” and “Barriers to Abuse” at:


7.4.  TRANSPORTATION.  The Troop relies upon volunteer support for transportation.  In cases of a shortage of transportation to any activity, priority will be given to Scouts whose parents have supported the Troop's transportation requirements.


7.4.1.  In order to meet National and Council transportation requirements, the Troop requests that all parents complete the transportation worksheet at Appendix 3 and turn it into the Transportation Coordinator or Troop Committee Chairman.  The collected information is necessary to verify vehicle capacity and ensure that drivers have adequate insurance coverage to meet legal requirements.  It will only be shared with BSA officials for the issuance of tour permits and with the AIC in order to determine the transportation plan for the given outing.


7.4.2.  The Troop will generally not provide reimbursement for transportation expenses associated with operating privately owned vehicles. Adults may make separate arrangements to share these costs, as desired.


7.4.3.  In general, the drivers will return Scouts to their homes after a weekend outing.  Differences with this policy will be briefed and publicized by the AIC prior to the outing or as soon as a change to the stated plan is required.  If there is a change to the publicized return time, the adult leaders will attempt to call each Scout’s contact and advise them of the change.


7.5.  PATROL FOOD.  For most outings, a Scout (the “Grubmaster”) will be required to purchase food for their patrol.  Under certain circumstances the adult Scouters may also eat with Scout Patrols (i.e.:  small number of participants on the outing), in which case the Grubmaster will also buy portions for the adult(s). Reimbursement is made after the activity, upon submission of receipt(s) (see Sections 6.3. and 7.5.5.).  The purpose of having Scouts plan the menus and purchase food is to share the work load and to teach the Scout about decision-making in the marketplace.  These tasks are also required skills for rank advancements of Tenderfoot Scouts and First Class Scouts.  That said, Scouts cannot accomplish this alone.  In addition to transportation, they need the guidance and mentoring of an experienced shopper, cook and nutritionist (e.g.:  a parent or guardian).   See Appendices 4-6 for details and examples.


7.5.1.  Developing the Menu.  Generally, one or two meetings before the outing, the Scout Patrol will get together and decide upon their menu. Once developed, each Patrol will provide a copy of this menu to the Scoutmaster, ASM or AIC for approval; be sure to check for FOOD ALLERGIES!  One Scout will be designated by the Patrol Leader to purchase the food – the “Grubmaster.”  He will be given a planning number of people to feed and a dollar amount not to be exceeded (the normal rule of thumb is $4.00/person/meal).


7.5.2.  Purchasing the Food.  Parents should go over the list to see if the Patrol has included all the necessary food items for each meal, considering what will be the main course, fruit/vegetable, dessert, drink, etc., and if other ingredients are necessary to properly prepare the meal.  Parental help will ensure that Scouts purchase food which can easily be prepared outdoors with limited cookware and time.  Parents should ensure that wholesome meals are being planned and there is not an excessive amount of junk food.  Grubmasters should work to stay within the budget by multiple means, such as shopping at a commissary or economy/warehouse store, using coupons and comparison shopping to keep costs low.


7.5.3.  Preparation for the Outing.  Prior to arriving at the outing, break food down into separate meals and ensure your Scout knows how to prepare each. If special cookware or ingredients are required, those should be included.  If food requires refrigeration, provide a cooler and ice or make other accommodations with the concurrence of the AIC (for example, plan to eat perishable items in the first meal, freeze items so that they will thaw gradually before needed, etc.).  Finally, deliver food to the departure point at the appropriate time.


7.5.4.  Cooking and Cleanup.  The Grubmaster will also assign Scouts to help prepare the food, cook and cleanup of Troop equipment; individual Scouts clean their personal equipment and mess kits (see the “Grubmaster Campout Menu” example at Appendix 5).  The purpose of having Scouts perform these tasks is to share the work load and to teach the Scouts basic cooking skills and about cleanliness, public health and self-sufficiency.  These tasks are also required skills for rank advancements of Tenderfoot Scouts and First Class Scouts. 


On larger campouts, the adult Scouters will likely have their own Grubmaster and do their own cooking/cleaning.  However, under certain circumstances, as directed by the AIC, the adult Scouters may instead eat with Scout Patrols (i.e.:  small number of participants on the outing), in which case the Scouts will still accomplish the food preparation, cooking and cleanup of Troop equipment; individual Scouts and Scouters clean their personal equipment and mess kits.  Regardless, there will always be a senior Scout and/or Scouter assigned to each Patrol for guidance, mentoring and safety.


7.5.5.  Reimbursement for Food.  Following the outing, provide a copy of all food receipts to the Troop Treasurer for reimbursement (see Section 6.3.).  You will be provided a check for the exact amount of your purchase, not to exceed the budget for the Patrol you are buying food for.  (back to 7.5.)


7.5.6.  Parents SHOULD:

·      Review menu with Scout – Pay special attention to FOOD ALLERGIES of attendees!

·      Ask the Quartermaster what food supplies may already be available (Troop pantry)

·      Assist in purchasing food (that is not already available in the Troop pantry)

·      Purchase simple, wholesome meals that are easy to prepare

·      Help the Scout shop economically

·      Ensure special cookware/ingredients are included

·      Include refrigeration as necessary and allowable (i.e.:  cooler and ice, frozen item)

·      Include one roll of paper towels

·      Try new ideas


         7.5.7.  Parents should NOT allow Scouts to:

·      Plan elaborate/complex meals or meals from “scratch”

·      Purchase soft drinks, candies, (excessive) junk food, etc.

·      Purchase glass containers

·      Purchase cleaning supplies (paper towels excepted)


7.6.  ADULT PARTICIPATION ON OUTINGS.  Parents are welcome to attend any troop outing consistent with this policy.  It is good for parents to see their Scouts participating in activities and it is good for Scouts to know that their parents are concerned and involved with the program.  When selecting an outing to participate in, adults should consider the following:


7.6.1.  Some outings are designated as “Family Outings.”  These are normally the only outings that siblings are allowed to attend.


7.6.2.  Some outings, by their nature, are limited to a specified number of participants.  On these outings, first priority is to the Scouts and Scouters supervising the outing.  Parents may be allowed to participate as space allows.


7.6.3. Troop outings frequently involve strenuous activity and challenging weather conditions.  Adults should think carefully about what will be required, be in good health and have the right equipment, as there is not always enough Troop equipment for adult use.

While it is permissible, with Scoutmaster and Quartermaster approval, for adults to use Troop tents, the Troop tents are primarily for use by the Scouts.  If possible, the adult should first either bring a tent or arrange before-hand to share a tent with another adult.                           (back to 10.11.)


7.6.4.  Prior to participating in a Troop or Family Outing that involves water activities, adults and siblings must pass the BSA swim test, which is normally administered by the Troop each April-May and is valid for one year.


7.6.5.  Adults are expected to do their share in setting up and maintaining the adult portion of the campsite, cooking and cleaning, as well as cleaning of equipment after the outing.


7.6.6.  Proper personal equipment is critical.  Beyond the tent, adults should consult the appendices of this Handbook to see recommended equipment lists and assess any special requirements for the outing they are preparing to attend.  At a minimum, a good sleeping bag, sleeping pad, adequate rain gear and a mess kit are essential.  While the Scout or adult Grubmaster will provide for basic meals and snacks, extraordinary (personal) items such as coffee, tea, sugar, creamer, special dietary needs, etc. are the responsibility of each adult.

                                                                                                                                                                                                    (back to 10.11.)

7.6.7.  Remember that each extra person adds to the logistical and administrative burden on the Scouters who volunteer to supervise the activity.    So please:  Do not plan on doing other activities while on the outing.  Stay with the group and stay on schedule.  Understand what the plan is for the outing and support it.  For Troop Outings (if at all possible) do not take your son out of the group.  His bonding with the other Scouts in between activities is important.  For Family Outings, be sure to give him the time and space to fulfill his obligations to the Troop.  Offer your assistance to the AIC.  There are many tasks that need doing and help is always welcome. Inform the AIC of any medications you are taking and/or your current condition.  Be flexible!  And, enjoy the great outdoors!


7.7.  INTERACTING WITH SCOUTS.  Troop Outings are a primary vehicle to teach the Scouts leadership, self-reliance and confidence.  In order to meet these objectives, adults should adhere to the following guidelines:


7.7.1.  Let the Scouts run the outing!  While there is no doubt that an adult could manage things faster, the Scouts will not learn as much as when they do it themselves.


7.7.2.  Do not do things for a Scout that they legitimately should do for themselves, such as setting up Scout tents and cook areas, picking up trash and putting away equipment.


7.7.3.  Do not interfere in work assignments assigned by the Scout Leaders.  If your son thinks an assignment is unfair, direct him to his Patrol Leader, the ASPL or the SPL.


7.7.4.  If you observe a problem with the Scout Leadership, discuss it with the AIC and/or Scoutmaster.  Do not argue with the Scout in question.


7.7.5.  Scouts are prohibited from bringing electronic entertainment devices to outings.  Experience has shown that electronic devices cause Scouts to withdraw and enjoy passive activity at the expense of the opportunity to be active and socialize.  The ban on electronic devices includes cell phones.  Cell phones become a channel for homesick Scouts to call home and a means to address problems to their parents.  Studies and experience have shown that homesick Scouts who call home only become MUCH MORE HOMESICK.   The ability to address problems/issues to a parent at home defeats the objective of becoming self-reliant and could also serve to undermine the leadership decisions of the Scouts and/or adults on the outing. 


For these reasons, neither Scouts nor adults should bring electronics to an outing.  While adults are permitted to have cell phones, they should not allow Scouts to borrow them.  If there is an urgent issue, the Scout should be directed to see the AIC or  SM.


7.7.6.  In all cases, Adults and Scouts will adhere to the guidance and principles contained in the BSA Youth Protection Training and Two-deep Leadership Policy.  Specific policies, training and guidance can be found on the BSA website under “Youth Protection” and “Barriers to Abuse” at: Ensure that there are multiple Scouts or multiple adults present at every activity.  At no time should any adult be alone with a Scout not his/her son.  No physical contact between adults and Scouts that are not their children.  Adults will not share shower or bath facilities with Scouts.  Adults will not share tents with Scouts that are not their children.  No tobacco products will be used in the presence of Scouts.  No alcoholic beverages will be brought to any Troop outing.  Adults should ALWAYS intervene when they observe a dangerous situation.  As soon as possible, return control of the situation to the SPL or AIC.  It is a difficult line to walk between interfering and coaching the Scouts.  The ability to know when to let the Scouts figure things out versus when to give them advice and direction comes with training and experience. This is the purview of the Scoutmaster and ASMs; adults should consult them with any questions.


7.8.  INTERACTING WITH YOUR SON.  Keeping in mind the goal of teaching leadership, self- reliance and confidence, it is important to consider how parents interact with their son(s) on a Troop outing.  We all tend to underestimate the ability of our children and over estimate the harm done by forgetting an item or not wearing a piece of clothing.  We strive to make our children perfect and that effort many times stifles their growth and prohibits them from taking responsibility for (or learning from) their actions. 


Another consideration is that when a parent confronts their son on an issue, the argument that ensues may have nothing to do with the issue.  It may become an argument that is more based on their relationship as parent and child.  So the following advice is offered to parents:


7.8.1.  Do not stress about whether your son is doing what he is supposed to do.  The senior Scouts and Scouters will address the issue if it is important.


7.8.2.  Do not stress about whether your son is wearing enough clothing.  The senior Scouts and Scouters will check for critical equipment and clothing.  If it is simply a matter of being uncomfortable, your son will figure out that he should have worn something else.  Having experienced cold and wet first hand is more memorable than you warning him a hundred times.  Discomfort will have only one lasting effect:  your son will develop an understanding that he is responsible for taking care of himself.  Note:  Allowing the Scout to be “uncomfortable” is not meant to imply that adult leaders will allow or tolerate an unsafe situation.  The intention is to reinforce the principles of preparedness and responsibility, while helping the Scouts to learn from their mistakes and experiences.  Scouts will always be protected from unsafe situations.


7.8.3.  Do not create a haven for your son to avoid work or interaction with other Scouts. 


7.8.4.  Help your son when he asks, but be careful not to do work that is his responsibility.  On the outing, support the Patrol method and youth leadership chain-of-command.


7.8.5.  If your son has special needs, you may have to be more involved.  Matching your involvement with your son’s level of ability is a balancing act.  The SM, ASMs and/or AIC can help you determine how much help is too much.  The objective is to make your son stretch to achieve new levels of accomplishment while not letting him fail or become frustrated.


7.8.6.  If the Scoutmaster requests your involvement or attendance on outings because of your son’s behavior, please take that as a serious issue.  The Troop cannot allow any Scout to endanger himself or other Scouts.  If a Scout is deemed harmful or dangerous to himself or others, we will ask a parent to take him home from the trip.  Any Scout whose behavior does not conform to the Scout law and who refuses to comply with instructions will be required to have a parent attend all outings.  In some instances, when a Scout has significant health issues, a parent may also be required to attend Troop outings.


7.9.  THE OUTINGS ARE FUN!  It is important to point out that the outings are fun.  Adults enjoy them as much as Scouts.  In addition to the activities and the fun of camping, the outings will give parents a chance to watch their sons mature and interact with other boys.  Boys are Scouts for only a few years, and these are years of significant growth.  These years pass quickly and then they are gone.  Participating in Boy Scout outings gives parents a unique opportunity to see their son grow and to create lasting memories.


7.10.  RECOGNITION OF PARTICIPATION.  The Troop, Council and BSA offer patches, etc. as recognition of participation in many activities.  These are provided by the Troop as the AIC arranges (with the Troop Committee).  Occasionally, patches are awarded at the end of the outing, however most are presented at the Courts of Honor (Fall, Winter or Spring, as applicable).

Return to Table of Contents

Section 8:  Troop Equipment                                                 


8.1.  EQUIPMENT USE AND MAINTENANCE.  The Troop owns a limited amount of camping equipment, which has been provided by prior fund raising efforts and generous gifts to the Troop.  To ensure the availability of safe, serviceable and clean equipment, the following policies and rules apply:


8.1.1.  Scouts are expected to properly maintain and safeguard Troop (and personal) equipment entrusted to their care. 


8.1.2.  Equipment that is lost, damaged or destroyed through willful or careless acts is the responsibility of the Scout and replacement or reimbursement is expected.  (back to 6.6.1.)


8.1.3.  The Equipment Coordinator (Adult) and Quartermaster (Scout “QM”) will issue equipment to patrols for each outing. At the conclusion of each outing, the SPL for that outing determines which items of equipment will require cleaning and/or maintenance.  He then directs the Assistant Senior Patrol Leader to coordinate with the Patrol Leaders to assign items to individual Scouts to take home and clean as appropriate.  Every effort will be made to ensure the Scouts understand what is expected of them. The equipment must be returned to the Quartermaster at the scheduled meeting, clean and in proper working order.  Any damage, malfunctions or missing parts should be reported to the QM.


8.1.4.  The QM will report any damaged equipment that does not appear to be “fair wear and tear” to the Senior Patrol Leader and Equipment Coordinator.  The SPL will assess the situation and make recommendations to the Equipment Coordinator and Scoutmaster.


8.2.  Troop equipment represents a sizeable investment and a large part of what the Troop has to offer for a successful outdoor Scouting program.  The equipment is primarily for Scout-use on outings, therefore, Scouts must also participate in the cleaning and maintenance tasks of the equipment. Mistreatment or neglect of the equipment could render it unserviceable, therefore, parents are asked to monitor the progress of their Scout to ensure that their assigned duties are carried out in a proper and timely fashion. 


The cleaning, checks and inventory conducted by the Scout assigned to take care of the particular piece of equipment may be the only check before it goes out again. Therefore, the guidelines below must be followed and the work performed thoroughly, or some future group of Scouts may find themselves without some important item.

For all items listed below -- Any damaged, broken or missing parts must be tagged and reported to the Scout Quartermaster (QM) and Adult Equipment Coordinator immediately! 


The following guidelines apply:


8.2.1.  TENTS.  Invariably, the troop breaks camp in the early morning and the tents are damp with dew.  This moisture will cause mildew on the tents making them unusable unless the tents are thoroughly dried.  Of course, this is also true if it has rained.  The tents must be setup to dry as soon as possible (same day) at the end of an outing. The high cost of tents ($200-$300) makes proper drying a critical responsibility.  After the tents are set up:

·      Remove mud with a damp cloth

·      Sweep out leaves and dirt

·      Inspect poles and pegs to ensure that there are none missing and that they are clean and in good condition

·      Ensure that the tent and all components (rain fly, poles, ropes, stakes, bags and plastic sheeting (“footprint”/”ground cloth”)) are clean and completely dry before repacking


8.2.2.  RAIN FLY.  Same procedures as for tents – basically, dry thoroughly, inspect parts (fly, stakes, ropes) and report discrepancies.


8.2.3. WATER CONTAINERS.  Water containers should be emptied and rinsed thoroughly. Exterior dirt can be removed with a damp cloth. Dish washing soap may be used for more stubborn dirt. If dishwashing soap is used on the interior of the water containers, ensure that they are rinsed thoroughly at least three times to ensure no soap residue remains.  Sanitize with a small capful of bleach, shake well and rinse.  The containers should air dry until COMPLETELY DRY. Any water remaining in the containers could allow mold to grow.  When dry, the cap should be put on loosely with the faucet in the open position. This allows air circulation and keeps condensation from building up in the container.


8.2.4.  WATER FILTRATION / PURIFICATION PUMP.  Wipe down outside of pump with mild soap / damp cloth and rinse.  Follow directions on pump for cleaning / flushing lines.  Remove lines and ensure that they are clean inside and out, then dry thoroughly (any water remaining in the pump or lines could allow mold to grow when stored).  Check the condition of the filter(s) and replace as necessary.

8.2.5. BACKPACKING STOVE.  Follow lighting directions on stove and check for serviceability.  Upon completion of check, bleed off residual pressure and let cool.  When appropriate, carefully drain fuel into an approved container  (original container, MSR bottle, etc.).  Wipe down outside of stove with a damp cloth.


8.2.6. CAMP STOVE.  Clean the stove with sponge and dish washing soap. Stubborn spots can be removed with a mild abrasive pad. Avoid using steel wool or any strong abrasives that may damage the finish of the metal.  Keep soap and water out of the burners. Follow lighting directions on stove and check for serviceability.  Upon completion of check, disconnect fuel source (propane) or bleed off residual pressure (white gas).  When appropriate, carefully drain fuel (white gas) into an approved container  (original container, MSR bottle, etc.). 


8.2.7.  COOK SET.  The cook set bag contains a (small) variety of cooking equipment, cleaning supplies and lighter/matches.

·      All cooking items in the cook set bag should be washed and dried.

·      The outer bag should be clean and dry.

·      Expendable items (soap, sponge, matches, lighter, toilet paper, etc.) should be replenished / replaced, as necessary.


8.2.8.  ROPE BAG.  The rope bag is just that – a bag full of different types and sizes of ropes that are used on the outings for a variety of tasks, such as teaching knot tying, making camp gadgets, hoisting a “bear bag” and setting up a rain fly.

·      Dump out ropes and ensure that they are all clean and dry, to prevent rot.

·      If ropes are wet, untie any coiled ropes and let them thoroughly dry.

·      Once dry, re-coil ropes and put them back into the clean, dry bag.


8.2.9.  BEAR BAG(s).  The “bear bag” is a large (usually) nylon sack that is used to hoist food and other “smell-ables” up into a tree at night, so that bears and other animals can’t get it.

·      Ensure that the bag(s) is/are clean and dry.

·      Check for any holes or ripped seams.

·      Ensure that there is at least one 75’ rope that can hold 50-60 lbs., inside the bag.


8.2.10.  FIRST AID KIT(S).  Although each Scout and adult should carry their own “personal first aid kit,” the Troop also has several medium-sized kits for use on outings.  The AIC will determine how many to take on a particular outing. 

·      Ensure that the kit is clean and dry.

·      Check the kit for any expired or unserviceable items.

·      Replenish any used items (gauze, bandages, tape, etc.)


8.3.  LENDING EQUIPMENT.  The Troop does not normally lend any of its equipment to other organizations or for personal use.  Requests to borrow Troop equipment made by a Scouter of Troop 1140 in support of Scouting activities will be considered by the Troop Committee on a case-by-case basis.


Return to Table of Contents

Section 9:  Scout Advancement                                             


9.1.  Advancement through the Scout ranks is based on fulfilling the requirements defined in the Scout Handbook for each rank.  These requirements are generally divided into six categories: Scout skills, participation in Troop activities, service projects, merit badges, successful completion of leadership assignments and Scout Spirit (generally conducting oneself in accordance with the Scout Law).  (Back to


9.2.  Accomplishment of these requirements is recorded in the Scout Handbook in the rank requirements section at the end of the book. 


9.2.1.  The only requirement that is met and signed by a parent is the child safety briefing at the beginning of the Scout Handbook.  This briefing should be completed as soon as possible after joining the Troop, and the signed packet should be returned to the SM.


9.2.2.  All normal requirements will only be approved by one of the following Troop leaders:  (adults) Scoutmaster (SM) or Assistant Scoutmaster (ASM); (Scouts) Senior Patrol Leader (SPL), Assistant Senior Patrol Leader (ASPL), Patrol Leader (PL) or Troop Guide (TG). 


9.3.  Unlike Cub Scouts, which uses a different book each year, the Scout Handbook is used for a Scout’s entire time as a Boy Scout.  It is a permanent record of his accomplishments and it is required to be presented at Boards of Review (discussed later in this section).  For this reason, it is a good idea to get a book cover to protect the book, and/or put it in a gallon sized, freezer weight, Ziploc plastic bag.   The Scout Handbook should be labeled with the Scout’s name on the first page and on the top or bottom side of the book (across the ends of the pages).  This allows the book’s owner to be readily identified.  The Handbook should accompany a Scout to all outings and meetings through the attainment of the rank of First Class Scout. 


It is also a very good idea for Scouts to keep a log of their activities (nights camping, miles biked/hiked/rowed, hours volunteered, leadership positions, etc.) in the back of their book as a backup of the TroopMaster database.


9.4.  Verification of service hours, leadership credit and attendance at activities can be obtained from the Advancement Coordinator and on TroopMaster Web (See Scoutmaster for access).


9.5.  SCOUTMASTER CONFERENCE.  Once all other requirements for rank advancement are completed (except Scout Spirit, Scoutmaster Conference and Board of Review (BoR)), the Scout requests an appointment for a Scoutmaster Conference from the SM.  In circumstances where the SM is not reasonably available, he may designate an ASM to conduct the conference.


9.5.1.  Scouts should report for their Scoutmaster Conference wearing the “Class A” uniform (see Section 5.1.) with their Scout Handbook and Binder (discussed below).  During the Scoutmaster Conference, the SM will discuss the Scout’s accomplishments, strengths & weaknesses and demonstrated Scout Spirit, and will suggest focus areas for continued development.  At the completion of the conference, the Scoutmaster determines if the Scout has demonstrated Scout Spirit and is prepared for a BoR.  If so, the SM initials the Scout Spirit and Scoutmaster Conference requirements in the Handbook and directs the Scout to contact the Advancements Coordinator (or Board of Review Coordinator, if one is designated) to schedule the Scout for the next available BoR.


9.5.2.  If the Scoutmaster determines that the Scout is not prepared, he will explain the specific problems, recommend corrective action and set a specific date for another Scoutmaster Conference.

9.6.  BOARDS OF REVIEW (BoR).  Boards of Review are required for all ranks following “Scout.” Boards of Review are normally composed of three registered committee members, but can also include parents (except those of the Scout). 


9.6.1.  Scoutmasters and ASMs cannot sit as Board of Review members. 


9.6.2. The board chairman is the Advancements Coordinator or designated representative. 


9.6.3.  BoR’s resemble “job interviews,” in that they will usually involve questions by the Board members and a dialogue with the Scout in order to assess the readiness of the Scout for the next rank.  They are also an opportunity for the Troop Committee to gauge the performance of the Troop and hear from the boy’s perspective what is working well or needs improvement in the Troop.   The Board of Review is not a retest of items completed in the Scout handbook, per se.  However, the Board may ask questions about completed items, in order to gauge the effectiveness of the Troop program.  Sample questions are provided to the BoR members by the BoR Coordinator.


9.6.4.  Scouts must report in their “Class A” uniform (see Section 5.1.) with their Scout Handbook and binder (discussed below).  Failure to appear in full uniform with the required materials may be construed as the Scout being unprepared for the meeting and result in cancellation of the Board, as grounds to recommend with conditions or as grounds to not recommend advancement.  With Conditions” – If the Scout is not in the proper uniform and the Board Chairman allows the interview to proceed, he/she may provisionally pass the Scout, with the stipulation that he wear his “Class A” uniform to the next Troop meeting or function (as applicable) and be inspected by one of the Board members.


9.6.5.  Boards of Review vary in length depending on the rank being considered.  Lower ranks may be 15-20 minutes in duration, gradually increasing with rank, to an hour or more for Eagle Scout.


9.6.6.  If the Board recommends advancement, the Board chairman initials the “Board of Review” requirement in the Scout’s Handbook and the Scout is advanced to the next rank.  The rank badge will be presented by the Scoutmaster.  The new rank is typically announced at the Troop meeting and awarded formally (with parent(s)/guardian(s)) at the next CoH.


9.6.7.  If the Board does not recommend advancement, the Board chairman will explain the specific reasons to the Scout and recommend corrective action.  The chairman may set a specific date for reconvening the Board or for taking corrective action.  He/she may also leave the date to the discretion of the Scoutmaster.  The Scoutmaster will be briefed on the issues and corrective actions suggested by the Board.


9.6.8.  Boards of Review for Eagle Scout candidates follow the procedures described above,  with the exception that the Board is chaired by the District Eagle Scout Coordinator and the board size is normally four or more adults.


9.7.  MERIT BADGES and BLUE CARDS.  Merit badges are required to be earned for rank advancement to Star, Life and Eagle.  “Blue cards” are the official record of a Scout’s progress toward the completion of a merit badge.  For information on becoming a Merit Badge Counselor, see Appendices 7-8!


9.7.1.  STARTING A MERIT BADGE.  When a Scout decides to start a merit badge, he must first contact the Scoutmaster.  The SM will consult the Scout’s record and discuss it with the Scout, such as any merit badges that the Scout is currently working on. 


·      To get him started, the SM will give the Scout a signed Application for Merit Badge (“blue card”) along with the name and telephone number of a District-approved Merit Badge Counselor – most likely, an adult in Troop 1140.  The list of merit badges and qualified counselors is also available from the MB Counselor Coordinator or the Advancements Coordinator (via the TroopMaster (TM) database).


·      The Scout then contacts the Merit Badge Counselor and makes an appointment.


·      The Merit Badge Counselor sets a date and time to meet with the Scout and his buddy, and may suggest the Scout bring the merit badge pamphlet along with the blue card.  MB Pamphlets can be found in the Troop Library or purchased at the Scout Store.  Scouts/Counselors should ensure that they have the most current version.


·      MB Counselors may also offer a merit badge by making an announcement at a Troop meeting or event, by posting a flyer or with a notice in the weekly Troop email.


The Scout is ultimately responsible for completing all the administrative sections on all three parts of the card and then maintaining the card in good condition.  It should be presented to the MB Counselor whenever a requirement is completed.  It is permissible, however, for the MB Counselor to maintain the blue card for the duration of the merit badge and present the appropriate section to the Scout once the MB is completed and the blue card is signed.  Who will hold the blue card until completion should be discussed and agreed between the Scout and MB Counselor.


9.7.2.  When all requirements for a merit badge are completed, the MB Counselor fills out the required portions on the card, retains the Counselor’s section, and returns the other two sections to the Advancements Coordinator personally, or through the Scoutmaster.


9.7.3.  PARTIAL MERIT BADGES.  If for some reason the merit badge is not complete, but either the Scout or MB Counselor cannot continue the badge (such as summer camp ending without the Scout finishing a merit badge), the Counselor returns the blue card to the Scout updated with notation of all the tasks completed.  The Scout notifies the Advancements Coordinator of partial completion and the Scout RETAINS THE CARD.  Although the Advancements Coordinator can record the partial completion in the TM database, it is important that the Scout not lose the card, since it is the only official record of his accomplishments.  The Scout should find a replacement counselor and continue work on the badge as soon as possible.


9.7.4.  Upon receipt of the two remaining sections of the completed blue card, the Advancements Coordinator records the completion in the TroopMaster database, separates the Scout’s section of the card, and staples the cloth merit badge insignia to it.  The card with insignia is awarded to the Scout at the next practical Troop meeting or Court of Honor, as determined by the Scoutmaster. 


9.7.5.  The Scout’s section of the blue card must be maintained by the Scout, since it is the Scout’s official, signed record of completion of the badge.  It is also important for Boards of Review, and necessary to ensure accurate records if the Scout moves and has to change Troop affiliation.  Again, the blue card is the “legal proof” of merit badge completion – DO NOT LOSE IT!


9.7.6.  Scouts that complete merit badges will be recognized at the next scheduled Court of Honor.  In addition to the blue card and merit badge patch, they will receive a second card for their merit badge that is a formal recognition; Scouts must maintain both cards.  


9.7.7.  Scouts may buy and wear the MB Sash once they have completed their first merit badge, however, they are not actually required to wear it until they have earned at least six badges.  Once the Scout has reached the six MB threshold, the sash is to be worn as part of their Class A uniform for all formal ceremonies and events, to include SM Conferences and BoRs (See Section 5.1.).  MB Sashes are available for purchase at the Scout Shop or online.


9.8.  SCOUT BINDERS.  Scouts should maintain their completed blue cards, formal merit badge cards, rank cards, certificates for leadership positions successfully held and other patches, awards and certifications in a three ring binder.  This binder should be present at Scoutmaster Conferences and Boards of Review, as it provides a portfolio of the Scout’s accomplishments and shows his interest and pride in his own Scouting career.


9.8.1.  The rank and MB cards are best maintained in clear acetate pages designed for baseball card collections.  The blue card and formal card normally share a slot.  Full-page document protectors work well for leadership certificates.


9.8.2.  In addition to the “required” items listed above, some find that the binder makes a great “memory” book and add other artifacts such as patches, flyers, programs, pictures, articles, etc., related to the Scout’s time in Boy Scouts.  Clear, acetate pages with various sized pockets are available at craft and/or office supply stores.



Return to Table of Contents

Section 10:  Personal Camping Gear                                      


The Boy Scout Handbook contains a wealth of information on selecting and purchasing personal camping equipment and includes personal equipment checklists for camping and backpacking.


10.1.  REQUIRED EQUIPMENT.  Refer to the "Scout Outdoor Essentials" list in the Boy Scout Handbook.  For example, required equipment for all outings includes:


Personal first aid kit

Mess kit

Flashlight or headlamp                          (with extra batteries)

Matches in waterproof container

Pocketknife (note BSA standards!)

Sleeping bag and pad

Boy Scout Handbook

Canteen or water bottle

TABLE 10.1


10.2.  ADDITIONAL (“EXTRA”) EQUIPMENT.  The following items, while not “required,” should be brought on each outing as the conditions and outing plan require.  This is not a comprehensive list; a particular outing may have unique requirements.  See the Scout Handbook for other ideas:

  • Watch with alarm(s)! 

(desired for most Scouts; REQUIRED for Scout leaders)

  • Notebook (small)
  • Nylon line (75’)
  • Pencil/pen
  • Camping pillow
  • Insect repellent; sunscreen
  • Camera
  • Wallet with money and identification
  • Camp stool
  • Orienteering compass
  • Rain gear / poncho

TABLE 10.2


10.3.  PERSONAL EQUIPMENT AND CAMPING TIPS.  Like most things, camping equipment comes in a wide range of styles, quality levels and prices.  Don’t assume that something is of good quality, or superior to another (similar) item, just because it is expensive – do your homework and compare products before you buy!!!  You can certainly be a successful hiker, backpacker and camper with very minimal equipment, but as you gain experience you may decide that you want to add to your personal inventory of gear.  At that time, you will want to ensure that you get quality products that will give you a good return on your investment.


10.3.1.  Again, before you buy, decide what is a “need” and what is merely a “want”


10.3.2.  Do your homework and compare products – style/design, function, durability and price.  Will it perform the task that you need it to and last for a reasonable amount of time? 


10.3.3.  Ask the opinions of other campers – SM, ASM, Scouts, friends, check trade publications, product reviews (i.e.: Consumer Reports), online sites / blogs, camping/outdoor store personnel, etc.


10.3.4.  Finally, shop around for the best deal and then make your purchase with confidence.  Local stores and discount retailers  are great – especially if they’re having sales, but if you have some time, you may find an even better deal online at companies such as:

·            Gearfinder:

·            REI:

·            Backpacker Magazine:

·            Hudson Trail Outfitters:

·            Campmor:

10.4.  CLOTHING.

·         Clothes Bags: Use gallon size zip lock bags to carry extra clothing items and keep moisture out.  It is helpful to organize the clothes in the bags by the day of intended use.

·         Wool or synthetic sweater, or BSA "Jac Shirt."

·         Rain Suit consisting of breathable, waterproof jacket and pants. Traditional Poncho or Raincoat may be used but do not protect as well in heavy rains over extended periods. Very cheap “emergency” raincoats and ponchos that are popular with travelers usually fail within the first few hours of use, therefore, their use is highly discouraged.


10.5.  WINTER CLOTHING.   Troop 1140 camps all year round, including winter. If your son wishes to camp, he will need to be prepared to face the cold.  This is not difficult, and with the proper clothing and equipment it will be safe and fun.  However, without the proper attire and sleeping gear, he will be cold and miserable … which also requires close monitoring by Scout leaders and adults in order to avoid a serious safety/health situation.  If unprepared, there is a possibility he could fall victim to hypothermia, frostbite or other cold-related problems.  A Scout should come prepared for the coldest weather possible at that time of year and in the location of the outing – not just the conditions when/where the camping trip starts.  It is not unusual for overnight temperatures to plummet in the case of higher elevations with wind, snow and/or freezing rain!



10.6.  SOCKS.  The following socks are highly recommended to keep feet warm/cool and dry:

• Wool or nylon rag outers

• Polypropylene thin inners – wick away moisture


10.7.  BOOTS.  There are two types of boots suitable for Scouting.  The first is the traditional all leather, which will last a long time, is good in rough terrain and supports a heavy load. However, they must be broken in, and usually cost more.  They should be used in some venture-type activities such as going to Philmont or other backpacking camp.  The other type is a running shoe derivative. It is lightweight, requires no breaking in and can be reasonably waterproof.  They also are generally less expensive than leather.


10.7.1.  How to fit a boot:

·  Take along some socks that you will wear while hiking.

·  Ensure the boot fits snugly across the broadest part of the foot.

·  Finger width free room at heel with boots unlaced and toes touching front of the boot.


10.8.  SLEEPING BAGS/PADS.  Several considerations apply when choosing:

·         Mummy bag construction:  Less room to move in, but less air to heat up. Hood will trap body heat and keep you warm.

·         Synthetic Fill:  Will dry when wet. Harder to compress and more weight than similar rated goose-down bag.  Don't store bags in stuff sacks; hang them or fluff and loosely lay into a large container (i.e.: Rubbermaid bin)  when storing, to maintain loft.  There are a number of excellent fills – Hollofil II, Quallofil, LiteLoft, Polarguard, and Polarguard HV are all good.  Of these, the best for a combination of retaining loft, providing a high warmth-to-weight ratio, and lightweight is Polarguard HV.

·         Shell: Synthetic bags have stabilized rolls of batting. The cheapest bags have batting sewn directly through the bag. More expensive bags have outer layers of batting sewn to the shell.  Look for “self-repairing nylon coil zippers” covered by a draft tube.

·         Goose Down Fill:  Normally more expensive than synthetic fill, but lighter weight, packs smaller and usually has a rating for colder temps. than synthetic fill.  Note:  They do not “work” if you get them wet while camping, and are harder to dry out in that situation, so it’s best to also have a bivy cover and liner.  Store similar to the synthetic fill bags.

·         Bivy Cover:  Made of durably waterproof and windproof 3-layer fabric (i.e.: “GoreTex” brand); normally includes snap fasteners and slide fasteners.  Helps to keep the outside of the bag clean and dry – especially helpful with natural down bags, as they don’t perform, or dry out fast, if wet.  Also adds a few extra degrees of protection from the cold.  In a “minimalist” situation, can be used in lieu of a tent.  Comes with its own stuff sack for convenient packing.

·         Sleeping Bag Liner:  Add comfort to your sleeping bag with a breathable, moisture-wicking CoolMax® or silk liner.  Keeps your bag clean inside, minimizing the need to wash and therefore saving it from the wear and tear inflicted by washing machines.  Adds approximately 8 degrees of warmth to your sleeping bag.  Comes with its own stuff sack for convenient packing.

·         Sleeping pads: Closed-cell or self-inflating sleeping pad.  Insulates extremely well and are mostly waterproof.  Store inflated or with the air vent open; only compress and roll up when camping, to retain the loft and self-inflation ability.


10.8.1.  Sleeping Bag/Pad Recommendations:

·   Sleeping Bag: Any Polarguard HV sleeping bag that offers mummy bag design, is rated at 20 degrees, and weighs 3½ to 4 pounds.

·  Bivy Cover

·  Sleeping Bag Liner

·  Sleeping Pad: Therma-Rest self-inflating pad.  There are numerous sizes and models, so check them out to get one that is right for you.


10.9.  EATING (“Mess”) KIT.  

10.9.1.  Backpacking.  Weight is a huge consideration while backpacking, therefore it is advisable to get a medium-large sized metal camping cup that can be used for food, soup and/or drink. Likewise, a plastic spoon or “spork” with a Scout knife is usually sufficient.

10.9.2.  Car Camping.  Knife, fork, spoon, unbreakable plate, bowl, and cup.  Does not have to be "official" Boy Scout mess kit or utensil kit.


10.10.  TOILET KIT.  Biodegradable soap, hand sanitizer, toothbrush/toothpaste, small towel, and toilet paper in plastic bag.  Medicine as required.  (*Note:  Requirements for Summer Camp may include more items)


10.11.  TENTS.  Scouts will normally use the Troop-provided tents unless the Scoutmaster determines there is a shortage of tents for an outing, therefore Scouts should not need to purchase their own.  Adults are responsible for providing their own tent when participating in camping activities, although if extra Troop-owned tents exist, it is possible to borrow a tent, with SM and Troop Committee approval (see Sections 7.6.3. and 7.6.6.).




10.12.1.  A GOOD WINTER NIGHT’S REST.  How to snooze more comfortably than anyone else in camp:

·       Any sleeping bag fresh out of the stuff sack won't be as warm as it should be because the insulation is still partially compressed. As soon as you pitch the tent, unstuff your bag and let it regain its full loft. The longer it sits, the better.

·       A sleeping pad not only keeps rocks and roots away from your spine; it keeps you warmer by cutting conductive heat loss underneath your bag. Forget the wheezy old five-tube airbed, and opt for a closed-cell foam pad or self-inflating foam mattress.

·       "Warm when wet" is a distinctly relative term. Whether it's filled with down, synthetics, or kryptonite, any sleeping bag feels awful when soaked.  Carry yours in a waterproof stuff sack; even a garbage bag will do.  Maintain the outer shell's water repellency with periodic spray-repellent touch-ups. Even then, be militant about keeping wet gear away from sleeping bags inside the tent.

·       Soggy stuff should be stored in the vestibule or in a corner away from your bag. Condensation on tent walls can shower everything inside, so keep a vent cracked to minimize water buildup.  Air-dry your bag whenever possible; a sun-warmed boulder is an ideal place to drape it. In damp weather, hang your bag inside the tent to dry.

·       In cold weather, always wear a warm hat when sleeping, since half of your body heat escapes through a bare head. Wearing long johns and fleece gear to bed often makes the difference between snoozing and shivering.  Don't overdo the added clothing, though.  If you overdress, the added bulk can compress the loft in your bag and you'll sleep colder.

·       Food is fuel, so top off your tank before bedtime.  Between bites, chug lots of liquid since dehydration leaves you cold, cranky, and listless.

·       Drink your fill before retiring, drink when you wake at night and drink whenever else you can.  You know you're swigging enough when you urinate four or five times daily and it's relatively clear.  The dreaded "yellow snow" signals dehydration (unless you're taking B-vitamin supplements, which also cause yellow urine).

·       Don't crawl exhausted and cold into the sack since a bag can't retain body heat that isn't there in the first place.  Eat a hot dinner, enjoy a warm drink and go for a quick moonlit stroll to warm up before retiring.  Just be sure you don't get overheated and go to bed sweaty.

·       It is necessary to bring sufficient clothing (pajamas, long underwear, sweats, etc.) to sleep warm.  Don't forget socks.  Never wear anything to bed you have worn during the day or plan to wear the next day.  This is so you go to bed as dry and clean as possible (no perspiration in your clothes) and start the next day dry also.


Return to Table of Contents




Submit suggestions for changes to this publication to the Troop Committee Chairman.






Main Body

Troop 1140 Policy Handbook

27 Dec 11


Appendix 1

Outing Checklist

27 Dec 11


Appendix 2

Outing Permission Slip

27 Dec 11


Appendix 3

Transportation Worksheet

27 Dec 11


Appendix 4

Grubmaster Information

27 Dec 11


Appendix 5

Grubmaster Campout Menu

27 Dec 11


Appendix 6

Scout Graces

27 Dec 11


Appendix 7

Merit Badge Counselor Vol. Info.

27 Dec 11


Appendix 8

Merit Badge Counselor Info. Form

27 Dec 11

Appendix 9

Scout Leadership Position Descr.

27 Dec 11


Appendix 10

Activity Report / Attendance Record

27 Dec 11